Alternate Verification Documentation Acceptable for Rest of 2013-2014

By Mandy Sponholtz, Senior Policy Specialist

For the remainder of the 2013-2014 award year, alternate documentation is acceptable for certain tax filers selected for verification. 

In a recent Electronic Announcement, the U.S. Department of Education indicated that, for aid applicants who unsuccessfully attempted to obtain a tax transcript, you may accept the following verification documentation instead:

1. A signed copy of the applicable 2012 tax return (1040, 1040A or 1040EZ), and one of the following:

  • If the tax transcript was requested via paper process (Form 4506T-EZ or 4506-T), a copy of the Internal Revenue Service response that the transcript could not be provided, signed by the tax filer. 
  • If the transcript was requested via the online process, a screen print showing that the request was unsuccessful, signed and dated by the tax filer.

2. The taxpayer also must provide the school with a signed, completed 4506-T or 4506T-EZ listing the school’s name, address and telephone number on Line 5, designating the institution as a third party to receive the tax transcript.

  • If you do not doubt the information listed on the tax return, complete the verification process and retain — but do not submit – the IRS form. 
  • If you have doubts about the accuracy of the listed information, you must mail the IRS form. Federal policy does not permit a school to complete verification until a transcript is received, or until the IRS confirms that a transcript is not available.

The Department’s guidance regarding alternate documentation for to 2013-2014 refers only to verification that occurs on or after the date of the announcement, Oct. 23, 2013.

If you have questions about alternate documentation for tax filers during verification, contact USA Funds Ask PolicySM, using our online form. We’ll send an answer, generally within a business day.

And if you’d like information about implementing verification regulations for the 2014-2015 award year, register for a Nov. 19 webcast on that topic.